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Compare the two · fictional example

The letter you receive

Subject: confirming a maintenance visit

Dear resident,

Please inform us by 25 October 2026 whether you will be available for the planned maintenance on 12 November 2026.

If this date is inconvenient, you may propose an alternative by email.

Kind regards,
Example Property Management

Illustrative example. Not a real customer letter.

The plain-language explanation

Let them know whether the date works for you.

The property manager plans a maintenance visit on 12 November. They are asking whether that works for you. If not, you can suggest another date.

Reply by25 October 2026

What can you do next?

  1. Check whether 12 November works for you.
  2. Confirm the date or suggest an alternative by email.
  3. Keep your reply and the property manager’s confirmation.

Your draft reply

Subject: maintenance on 12 November

Dear Example Property Management,
Thank you for your message. I am unavailable on 12 November. Would [alternative date] be possible? Please let me know.

Kind regards,
[Name]

Change the date and check the email address in the original letter. This example is not a formal objection.

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Choose the jurisdiction relevant to the matter, not just the language or where you live. Currently available: explanations and general responses, with limited sourced information about objections to Dutch public-authority decisions. Other topics and countries do not receive a legal assessment. See coverage.

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